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Entrepreneur - how to grant mandates for your YEL affairs
Entrepreneur - how to grant mandates for your YEL affairs
We want to offer an easy and secure way to handle YEL matters on your behalf by phone in our customer service. As an entrepreneur, you can now authorise another person or organisation to handle your YEL affairs.
Choose the topic you want to know about
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Instructions for e-Authorizations
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e-Authorizations for an accounting firm
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e-Authorizations for a broker
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Read more about e-Authorizations
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If you are an employer, select this
Suomi.fi e-Authorizations for YEL matters
You can authorise another person to take care of your YEL insurance matters by phone in our customer service. You can do this by granting them the necessary mandates in Suomi.fi. Once you have granted the mandates, another person will be able to manage your YEL affairs over the phone in our customer service.
We take the protection and security of your data seriously. Once the mandate is in place, we will first identify the person acting on your behalf. We will then use the Suomi.fi service to check that they are entitled to handle your insurance affairs.
Instructions for granting Suomi.fi e-Authorizations:
First:
Next
- Add the person or company you want to authorise to act on your behalf. You will need the personal identity code of the person or the company ID (accountancy firm or broker) to be authorised.
- Search for Ilmarinen and select Processing YEL insurance and payment information.
- Select the validity period of the mandate.
- Check the summary and confirm the mandate.
Grant a mandate for an accounting firm
We recommend that you grant your accounting firm mandates for transactions in the Suomi.fi service, in which case the accountancy firm can give the accountant handling your insurance matters mandates to represent you. This will ensure that your accounting firm can also handle your YEL matters over the phone in our customer service. This can be done either by having a representative of your accounting firm send you a request for a mandate, which you accept, or you can also grant the mandate yourself. In the future, an accounting firm that has been granted mandates for transactions will also be able to handle your YEL affairs in our online service.
How to grant your accounting firm a Suomi.fi mandate
If you also have TyEL insurance with us, grant the your accounting firm a mandate to handle your TyEL affairs at the same time.
Accounting firm, request a mandate for transactions
In order for an accountant to be able to handle the affairs of a YEL client, the entrepreneur must first grant the accounting firm a mandate for transactions. An accounting firm that has been granted a mandate for transactions grants the accountant a mandate to represent.
The accountant can also request a mandate from the client in the Suomi.fi service, if they have the right to do so from their register role or a representative’s right to grant a mandate from the accounting firm.
To be able to request mandates for transactions on behalf of your organisation, make sure you have the rights to represent your organisation.
To request mandates for transactions on behalf of your organisation, do as follows:
- Log in to Suomi.fi e-Authorizations.
- Select Company’s mandate
- Select the company, association or other entity on whose behalf you want to request a mandate for transactions.
- Select Request mandates
Steps in requesting a mandate
- First, select from whom you are requesting a mandate. You will need the personal identity code and name of the assignor, i.e. the entrepreneur.
- You can find our mandate themes on Suomi.fi by searching for "Ilmarinen".
- Request a mandate for transactions to handle Processing YEL insurance and payment information in the Suomi.fi service.
- Your client entrepreneur will then accept the request for a mandate.
- Once you have received the mandate for transactions from the entrepreneur, your accounting firm must still grant the person who handles the entrepreneur's affairs, i.e. the accountant, a mandate to represent the entrepreneur in Suomi.fi.
- Now they can handle the entrepreneur's affairs over the phone in customer service.
In future, it will also be possible to use these mandates to transact business on behalf of the entrepreneur in our online service.
- You can obtain such a mandate from the person in your accounting firm who handles Suomi.fi matters.
- This is how you can access our telephone service on behalf of an entrepreneur.
Grant mandates for a brokerage firm
For a brokerage firm to handle your YEL matters over the phone in our customer service, it needs mandates for transactions. You can grant a mandate for transactions in the Suomi.fi service. In future, a brokerage firm that has been granted such mandates will also be able to handle your YEL matters in our online service.
We recommend that you grant the brokerage firm a mandate for transactions so that the firm can authorise the broker handling your insurance affairs to represent you. If the broker changes, the brokerage firm can update the mandates itself and you will not have to re-grant the rights.
Before you start granting mandates, you will need the business ID of the brokerage firm to be authorised.
How to give a brokerage firm Suomi.fi e-Authorizations
Representative of a brokerage firm – do as follows
If you want to handle your client entrepreneur's YEL affairs over the phone in customer service, you need a Suomi.fi e-Authorization from the entrepreneur. Suomi.fi e-Authorizations are electronic powers of attorney that allow you to act on behalf of someone else.
How to get your brokerage firm’s mandate themes in order
If Suomi.fi e-Authorizations are not yet widely used in your brokerage firm, start by creating a working model for granting mandates. A good way is to appoint a broker or other responsible person in your brokerage firm as the administrator for Suomi.fi e-Authorizations.
When you grant this person a representative’s right to grant mandates, they can manage the process of granting mandates in your brokerage firm. Having been granted a representative's right to grant mandates, the administrator can ask clients to grant mandates for transactions and grant brokers mandates to represent their clients.
Suomi.fi e-Authorizations can be requested and granted by, for example:
- a CEO
- someone authorised to represent the company alone
- someone to whom the company has granted a representative’s right to grant mandates in Suomi.fi e-Authorizations
- The members of the Board of Directors entered in the Trade Register together.
See more detailed instructions on how to grant mandates here:
Select this mandate theme for handling YEL matters:
- Handling YEL insurance and payment information.
When you request a mandate on Suomi.fi, you can find our mandate themes by searching for "Ilmarinen".
If your client company is an employer, you can find more information here.
First you need a mandate for transactions from your client
To manage your client's YEL affairs, you need a mandate for transactions from the entrepreneur. The entrepreneur will accept the mandate for transactions in the Suomi.fi service. First read the instructions then request the mandate.
Request the mandate (suomi.fi)
Next, distribute the mandate to other users in the brokerage firm
Once your brokerage firm has received the mandate for transactions from the entrepreneur, the managing director of the brokerage firm or another person with the right to sign will authorise the person designated by the brokerage firm to act as the administrator of Suomi.fi e-Authorizations. The administrator will then manage the mandates in your firm.
With a representative’s right to grant mandates, your employee can
- ask clients for mandates for transactions and
- give brokers mandates to represent
Before you begin granting mandates, you need:
- the personal identity code of the broker to be authorised
- the personal identity code of the entrepreneur – you will need this to limit the broker’s authority only to the affairs of that particular entrepreneur
How to give a broker a mandate to represent in the Suomi.fi service (suomi.fi)